09 - INFORMATION AND COMMUNICATIONS / AUDIO-VISUAL AND COMPUTER

09.32

Computer systems

Records dealing with the management and operation of the institution’s computer systems: computer systems inventories and descriptions, computer project requests, systems development and maintenance files, computer resources user authorizations, valid code files, computer file inventories, tape and cassette inventories, user access codes, etc.

copy

Unit

active

semi-active

inactive

primary [ a ]

unit responsible

X¹

R²

N o t e s :                                                                               ( D = Destruction R = Retention )

¹ Retention: 3 years or as long as system exists or client account is active. Support records should be destroyed 2 years after closing of file (in-house development requests that are not approved, systems use forms, production requests, etc.).
² Archives selection: Retention of computer systems development files (project descriptions, documentation, applicants, costs) and use statistics.

[ ] = medium --->a = paper b = microfilm c = electronic d = audio-visual e = other

PREVIOUS SCHEDULE | NEXT SCHEDULE

Updated: 14/3/02