09 - INFORMATION AND COMMUNICATIONS / AUDIO-VISUAL AND COMPUTER

09.31

Computers systems – Electronic records

Data used in the management and operation of the institution’s computer systems: inventories and descriptions of computer systems, computer project requests, authorizations to use computer resources, valid code files, computer file inventories, tape and cassette inventories, user access codes, etc.

copy

unit

active

Semi-active

inactive

primary [ c ]

unit responsible

X¹

D²

N o t e s :                                                                               ( D = Destruction R = Retention )

¹ Retention: As long as system exists or client account is active.
² Destruction: Research value ensured by retention of the following paper records: computer systems development files (project descriptions, documentation, applicants, costs) and use statistics (schedule 09.32), annual reports of units responsible for the institution’s various computer systems (schedule 01.27).

[ ] = medium --->a = paper b = microfilm c = electronic d = audio-visual e = other

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 Updated: 14/3/02