09 - INFORMATION AND COMMUNICATIONS / AUDIO-VISUAL AND COMPUTER

09.29

Software – Electronic records

Data used in the operation and management of the institution’s computer systems: data dictionaries, programs created by the institution, programs purchased, software, package and program inventories, etc.

copy

unit

active

semi-active

inactive

primary [ c ]

unit responsible

X¹

X²

D³

N o t e s :                                                                               ( D = Destruction R = Retention )

¹ Retention: 3 years or as long as the software or computer program is in use.
² Retention: As long as the data can be used, should remain accessible or are to be transferred to a new computer program.
³ Destruction: Research value ensured by retention of records dealing with institutional software, packages or programs developed by the institution (schedule 09.30).

[ ] = medium --->a = paper b = microfilm c = electronic d = audio-visual e = other

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Updated: 14/3/02