09 - INFORMATION AND COMMUNICATIONS / TELECOMMUNICATIONS

09.15

E-mail – Electronic records

E-mail messages sent or received by members of the institution: liaison records, notices of meetings, various memos and correspondence. This schedule does not cover electronic files attached to e-mail messages, which are covered by separate retention schedules according to the nature of the records concerned.

copy

Unit

active

semi-active

inactive

primary [ c ]

unit responsible

X¹

D²

secondary [ c ]

other units concerned

X¹

D

N o t e s :                                                                                 ( D = Destruction R = Retention )

¹ Hard copies of e-mails documenting and substantiating major transactions, decisions or exchanges of information (opinions, comments, positions) or which could be associated with other paper records should be printed immediately upon creation or receipt, and placed in the appropriate file. Other e-mails should be destroyed immediately after sending or use.
² Destruction: Research value ensured by retention of paper records.

[ ] = medium --->a = paper b = microfilm c = electronic d = audio-visual e = other

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Updated: 14/3/02