09 - INFORMATION AND COMMUNICATIONS / INFORMATION

09.10

Learned or scientific publications

Records dealing with the preparation, production and dissemination of learned or scientific publications involving the institution, one of its components or one of its members (books, journals, etc.): manuscripts and working texts, files of publishing projects accepted or rejected (correspondence, forms, grant applications, submissions, publicity, etc.), financial records associated with the production and promotion of texts, published material. Publications of an administrative nature are covered by a separate retention schedule (see schedule 09.09).

copy

Unit

active

semi-active

inactive

primary [ a ]

unit responsible

X¹

5 years

R²

secondary [ a ]

other units concerned

X¹

D

N o t e s :                                                                                ( D = Destruction R = Retention )

¹ Retention: 2 years after publication of document or text.
² Archives selection: Retention of one copy of all printed and published material involving the institution or one of its components (depending on the internal policies of each institution) and lists of learned or scientific publications. Destruction of working and support records generated in the production and dissemination of learned or scientific publications.

[ ] = medium --->a = paper b = microfilm c = electronic d = audio-visual e = other

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Updated: 14/3/02