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Records dealing with
ceremonies, celebrations, inaugurations, visits, special days,
anniversaries, receptions, events, parties, launches, openings and other
special events organized by the institution and its various components:
invitation and attendance lists, invitation cards, publicity, posters,
folders, documentation, press clippings, photographs, texts of speeches,
other notes (protocols, proceedings, security, banquets), etc. |
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N o t e s :
( D = Destruction R = Retention )
1 Retention: 2
years after holding the event.
2 Archives selection: Retention of press releases, programs of
activities, visitor registers, lists of invitees and attendees,
photographs, speeches, significant written materials, specimen invitations
and promotional documents (folders, posters, etc.) associated with major
events organized by the institution or one of its components. Destruction
of support records used in organizing events (reservation forms, publicity
requisitions, security measures, etc.). |
