06 - COMMUNITY SERVICES / CONFERENCES, SYMPOSIUMS, CHARITABLE ACTIVITIES

06.16

Conferences and symposiums

Records relating to conferences and symposiums held or organized by the institution or one of its components: correspondence, programs, conference proceedings, lists of participants, (posters, financial records, etc. Records dealing with the organization of and participation in outside conferences and symposiums by members of the institution are covered in a separate retention schedule (see schedule 01.11).

copy

Unit

active

semi-active

inactive

primary    [ a ]

unit responsible

2 years

5 years

R¹

secondary [ a ]

other units concerned

2 years

D

N o t e s :                                                                                                            ( D = Destruction   R = Retention )

¹ Archives selection: Retention of records significantly documenting the organization and holding of conferences and symposiums according to the nature and importance of subject matter and in light of the institution’s mission (organizing committee minutes, programs, conference proceedings, financial statements, conference documents, lists of participants). Destruction of support records (reservation of rooms and equipment, logistical and financial management, etc).

[   ] = medium --->a = paper   b = microfilm   c = electronic   d = audio-visual   e =other

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Updated: 14/3/02