05 - STUDENT AFFAIRS / STUDENT ACTIVITIES AND ORGANIZATIONS

05.40

Student organizations 

Records relating to the institution’s students’ associations, organizations and groups: requests for recognition or accreditation, charters, executives, membership lists, structures (relations with similar organizations in other universities), etc.

Copy

Unit

Active

Semi-active

Inactive

primary   [ a ]

unit responsible

X¹

5 years

R²

secondary [ a ]

other units concerned

2 years

D

N o t e s :                                                                                ( D = Destruction   R = Retention )

¹ Retention: 2 years after termination of recognition or accreditation.
² Archives selection: Retention of records documenting the creation, recognition and achievements of associations, organizations and groups of institution students. Destruction of support records (for example, forms and correspondence relating to the collection of dues).

[   ] = medium --->a = paper   b = microfilm   c =electronic     d = audio-visual    e = other

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Updated: 14/3/02