05 - STUDENT AFFAIRS / STUDENT SERVICES

05.21

Protection of student rights

Records relating to mechanisms for implementing and respecting the provisions of the charter (or declaration) of the rights of the institution’s students or of academic, disciplinary or administrative regulations and policies: students’ charter of rights, complaint resolution process, redress mechanisms, actions of the university ombudsman, complaint or consultation files, etc.

Copy

Unit

Active

Semi-active

Inactive

primary    [ a ]

unit responsible

X¹

R²

secondary [ a ]

other units concerned

X¹

D

N o t e s :                                                                             ( D = Destruction   R = Retention )

¹ Retention: Until replacement of records by a new version (charter, policies, complaint redress or settlement mechanisms). Only the ombudsman can set rules for retention and access to files containing personal information.
² Archives selection: Retention of official versions (and all updates) of the charter (or declaration) of student rights and activities and statistics documenting the actions and general recommendations of the institution’s ombudsman (such records must not contain any personal information).

[   ] = medium --->a = paper   b = microfilm   c =electronic     d = audio-visual    e = other

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Updated: 14/3/02