05 - STUDENT AFFAIRS / ADMISSIONS, REGISTRATIONS, EVALUATIONS

05.12

Students files – Electronic records 

Data relating to the monitoring of students admitted and registered: general information about the student, academic progression, courses taken, results by course, etc.

Copy

Unit

Active

Semi-active

Inactive

primary   [ c ]

unit responsible

X¹

D²

N o t e s :                                                                                                       ( D = Destruction   R = Retention )

¹ Retention: 3 years following student’s last registration.
² Destruction: Research value assured by retention of student files on paper (see schedule 05.15). If transcripts of student’s marks are not transferred to his/her files, they should be retained in electronic form.

[   ] = medium --->a = paper   b = microfilm   c =electronic     d = audio-visual    e = other

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Updated: 14/3/02