04 - REAL AND MOVABLE PROPERTY / MOVABLE PROPERTY

04.13

Vehicles

Records relating to the purchase, inventory, maintenance, repair, licensing, alteration and replacement of the institution’s vehicles (automobiles, trucks, etc.).

Copy

Unit

Active

Semi-active

Inactive

primary [ a ]

unit responsible

X¹

3 years

D

N o t e s :                                                                                ( D = Destruction R = Retention )

¹ Retention: 1 year from the date the vehicle is deemed to be no longer in use or the property of the institution. Records relating to vehicle use (fuel consumption, travel or routing orders, mileage, reservations, operating logs, etc.) should be destroyed after 1 year.

[   ] = medium --->a = paper b = microfilm c = electronic  d = audio-visual e = other

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Updated: 14/3/02