04 - REAL AND MOVABLE PROPERTY / MOVABLE PROPERTY

04.10

Movable property management

Records relating to the management of the institution’s movable property (supplies and equipment): asset inventories, proofs of purchase, needs analyses, purchase or service requisitions and approvals (locksmiths, printers, shops, etc.), orders, tenders accepted, invoices, delivery orders, delivery location lists, acknowledgements of receipt of goods, supplier files, etc.

Copy

Unit

Active

Semi-active

Inactive

primary [ a ]

unit responsible

X¹

5 years

D

secondary [ a ]

other units concerned

2 years

D

N o t e s :                                                                                ( D = Destruction R = Retention )

¹ Retention: 2 years after conclusion of transaction or as long as records are in effect (orders filled, end of transactions with suppliers, expiry of warranties, updating of movable asset inventories, etc.).

[   ] = medium --->a = paper b = microfilm c = electronic  d = audio-visual e = other

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  Updated: 14/3/02