03 – FINANCIAL RESOURCES / SALARY MANAGEMENT

03.16

Salary management – Electronic records  

Data used in the cyclical process of remunerating the institution’s employees: payment of salaries, production of remittance reports, employment statements, financial forms, pension fund reports, etc.

Copy

Unit

Active

Semi-active

Inactive

primary [ c ]

unit responsible

2 years

X¹

D²

N o t e s :                                                                             ( D = Destruction R = Retention )

¹ Retention: Until the 100th anniversary of the employee’s birth (for purposes of reconstituting pension plans or for any other operations involving retroactive treatment of previous data). Data used to produce global administrative reports (total expenditures on pay for a given period, cumulative liabilities, etc.) and data relating to payment of honoraria (not involving pension plan contributions) can be destroyed after 5 years.
² Destruction: Research value ensured by retention of the following records on paper: salary scales and records relating to staff pay bases (schedule 02.16).

[   ] = medium --->a = paper b = microfilm c = electronic  d = audio-visual e = other

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Updated: 14/3/02