03 - FINANCIAL RESOURCES / ACCOUNTING

03.13

Grants

Records relating to the financial management of the various grants received: applications to open a research budget account, financial reports, correspondence, budget amendments, grant cheque stubs and all supporting documents required for the control of research grant budgets (research budget account openings, decreases, increases or modifications). Records relating to grant applications (subjects, objectives, timetables, etc.), to the use of amounts allocated and to the results of research projects so funded are covered in a separate retention schedule (see schedule 08.07).

Copy

Unit

Active

Semi-active

Inactive

primary [ a ]

unit responsible

X¹

5 years

D

secondary [ a ]

other units concerned

X²

D

N o t e s :                                                                             ( D = Destruction R = Retention )

¹ Retention: 2 years after end of research project and closing of file.
² Retention: 2 years after end of research project (copies of support documents are destroyed after 2 years).

[   ] = medium --->a = paper b = microfilm c = electronic  d = audio-visual e = other

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Updated: 14/3/02