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02 - HUMAN RESOURCES / STAFFING

02.02

Staff and position management
Records dealing with the planning, inventory, evaluation, and changes in staffing: studies, analyses, reports and recommendations on personnel requirements and position status, creation, evaluation, classification, distribution, abolition and transfer of positions, staffing plans, position inventories and structures, staff hiring plans, staff lists, seniority lists, etc.

Copy

Unit

Active

Semi-active

Inactive

primary   [ a ]

unit responsible

X1

5 years

R2

secondary [ a ]

other units concerned

2 years

 

D

N o t e s:                                                                                 ( D = Destruction   R = Retention )

 1 Retain as long as records are in effect or until replacement by a new version.
2 Archives selection: Retain official staff plans, hiring plans specific to the institution, cumulative records of positions, cumulative lists of staff and seniority, as well as reports and studies on the creation, transfer or abolition of positions. Destroy support documents (periodic non-official lists, incomplete reports, etc.).

[   ]= medium--->a = paper b = microfilm c = electronic  d = audio-visual e = other

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Updated: 14/3/02

01- Administration | 02- Human Resources | 03- Financial Resources |
04- Real and Movable Property
| 05- Students Affairs | 06- Community Services |
07- Teaching | 08- Research and Development | 09- Information and Communications

RECORDS RETENTION SCHEDULES FOR
QUEBEC ACADEMIC INSTITUTIONS