01 – ADMINISTRATION / LEGAL AFFAIRS

01.57

Personal information files management

Records relating to the management of personal information files kept by the institution:  declarations of personal information files to Quebec's access commission, agreements between public bodies for the transmission of personal information, authorizations by Quebec's access commission, personal information file consultation logs, etc..

Copy

Unit

Active

Semi-active

Inactive

primary [ a ]

unit responsible

X¹

10²

R³

N o t e s :                                                                                                          ( D = Destruction   R = Retention )

¹ Retention:  As long as the records are in effect or until their replacement by a new version.
² Retention:  10 years following the end of file use (or replacement of records by a new version).
³ Archives selection:  Retention of agreements between public bodies for the transmission of identifying information and authorizations by Quebec's access commission.

[   ] = medium --->a = paper   b = microfilm   c = electronic    d = audio-visual   e = other

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Updated:  14/3/02