01 – ADMINISTRATION / LEGAL AFFAIRS

01.56

Requests for personal information

Files comprising various records relating to requests for personal information held by the institution in compliance with the Act respecting documents held by public bodies and the protection of personal information R.S.Q. A-2.1:  requests for access, correction or review, acknowledgements of receipt, replies from the person in charge of access to records, etc.

Copy

Unit

Active

Semi-active

Inactive

Primary [ a ]

unit responsible

X¹

X²

R³

Secondary [ a ]

other units concerned

X⁴

D

N o t e s :                                                                                                            ( D = Destruction   R = Retention )

¹ Retention:  Until closeout of the file (until conclusion of procedures including rights to appeal, if applicable).
² Retention:  10 years in the case of requests addressed to the institution after January 1, 1994; 30 years in the case of requests made before December 31, 1993 (requests that simply elicited a response by the person responsible for access to records are kept for 10 years).
³ Archives selection:  Retention of decisions of Quebec's access commission specifically relating to the institution.
⁴ Retention:  Until closeout of the file.

[   ] = medium --->a = paper   b = microfilm   c = electronic    d = audio-visual   e = other

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Updated:  14/3/02