01 – ADMINISTRATION / LEGAL AFFAIRS

01.55

Requests for access to public records

Records relating to requests for access to the institution’s public records in compliance with the Act respecting documents held by public bodies and the protection of personal information R.S.Q. A-2.1:  requests for access, acknowledgements of receipt, replies from the person responsible for access to records, etc.

Copy

Unit

Active

Semi-active

Inactive

primary [ a ]

unit responsible

X¹

X²

R³

secondary [ a ]

other units concerned

X⁴

D

N o t e s :                                                                                                          ( D = Destruction   R = Retention )

¹ Retention:  Until closeout of the file (conclusion of procedures, including rights to appeal, or until execution of judgement, if applicable).
² Retention: 10 years in the case of requests addressed to the institution after January 1, 1994; 30 years in the case of records related to requests made to the institution before December 31, 1993 (requests that simply elicited a response by the person responsible for access to records are kept for 10 years).
³ Archives selection:  Retention of decisions by the Commission d'accès à l'information du Québec (Quebec's access commission) specifically relating to the institution.
⁴ Retention:  Until closeout of the file.

[   ] = medium --->a = paper   b = microfilm   c = electronic    d = audio-visual   e = other

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Updated:  14/3/02