01 – ADMINISTRATION / LEGAL AFFAIRS

01.53

Major contracts

Legal records confirming major agreements between the institution and an individual or corporate body, related to the purchase of a building or property, construction of a building and other instances of similar importance:  contracts, agreements or covenants, title deeds, deeds of sale or purchase, easements, localization certificates, leases, tenders, preliminary studies and estimates, quotations, specifications, plans, correspondence, records relating to indemnities for expropriations and all records associated with major contracts.

Copy

Unit

Active

Semi-active

Inactive

primary [ a ]

unit responsible

X¹

10²

R³

secondary [ a ]

other units concerned

X¹

D

N o t e s :                                                                                              ( D = Destruction   R = Retention )

¹ Retention:  Until end of contract (end of construction work, registration of transfer of buildings, property, etc.).
² Retention:  10 years after expiry of the term of the contract.
³ Archives selection:  Retention of official records related to major contracts.  Destruction of substantiating records (preliminary versions, working notes, records of transmission, etc.).

[   ] = medium --->a = paper   b = microfilm   c = electronic    d = audio-visual   e = other

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Updated:  14/3/02