01 – ADMINISTRATION / LEGAL AFFAIRS

01.52

Minor contracts

Legal records confirming a minor agreement between the institution and an individual or a corporate entity related to the administrative or academic management of the institution:  contracts for minor purchases, services, rentals, articles, loans, inter-university loans, co-operation agreements, etc.  This schedule also covers records associated with minor contracts.

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Unit

Active

Semi-active

Inactive

primary [ a ]

unit responsible

X¹

10²

R³

secondary [ a ]

other units concerned

X¹

D

N o t e s :                                                                                                         ( D = Destruction     R = Retention )

¹ Retention:  Until expiry of the contract. 
² Retention:  10 years following expiry of contract or its last renewal.
³ Archives selection:  Retention of official records related to minor contracts having a significant bearing on the life of the university and the institution’s administrative activities:  partnership agreements, affiliation agreements, significant teaching or research contracts, contracts for the development of special programs, etc.  Destruction of substantiating records (preliminary versions, working notes, records of transmission, etc.).

[   ] = medium --->a = paper   b = microfilm   c = electronic    d = audio-visual   e = other

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Updated:  14/3/02