01 – ADMINISTRATION / LEGAL AFFAIRS

01.51

Major claims

Records relating to major claims brought by or against the institution (mainly involving insurance companies), concerning the payment of major damages or the execution of a judgement following significant damages suffered by the institution or one of its units (defects in construction, etc.).

Copy

Unit

Active

Semi-active

Inactive

primary [ a ]

unit responsible

X¹

10 ²

R³

secondary [ a ]

other units concerned

X⁴

D

N o t e s :                                                                                                           ( D = Destruction   R = Retention )

¹ Retention:  Until settlement of the claim.
² Retention:  10 years following settlement of the claims.
³ Archives selection:  Retention of summary records or, in their absence, specific records dealing with the circumstances and process of settlement of a major claim.  Destruction of working or support records and non-essential correspondence.
⁴ Retention:  Until settlement of the claim.

[   ] = medium --->a = paper   b = microfilm   c = electronic    d = audio-visual   e = other

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Updated:  14/3/02