01 – ADMINISTRATION / LEGAL AFFAIRS

01.50

Minor claims

Records relating to minor claims brought either by or against the institution involving the payment of a sum of money or the execution of a judgement following material or bodily damages, losses or thefts of material, accidents, property damage, etc.

Copy

Unit

Active

Semi-active

Inactive

primary [ a ]

unit responsible

X¹

10

R³

secondary [ a ]

other units concerned

X ⁴

D

N o t e s :                                                                                                     ( D = Destruction   R = Retention )

¹ Retention:  Until settlement of the claim.
² Retention:  10 years following settlement of claim.
³ Archives selection:  Retention of records summarizing the circumstances and process of settlement of minor claims with a significant effect on the institution’s activities.  Destruction of records relating to frequent or very specific minor claims, working records and non-essential correspondence.
⁴ Retention:  Until settlement of the claim.

[   ] = medium --->a = paper   b = microfilm   c = electronic    d = audio-visual   e = other

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Updated:  14/3/02