01 – ADMINISTRATION / LEGAL AFFAIRS

01.48

Legal proceedings  

Records relating to legal matters dealt with or submitted to a court of law or an administrative tribunal for or against the institution:  legal correspondence and pleadings, statements, demands, directions, defence, actions, subpoenas and notices to appear, orders, discharges, garnishments, rulings, etc.

Copy

Unit

Active

Semi-active

Inactive

primary [ a ]

unit responsible

X¹

X²

R³

secondary [ a ]

other units concerned

X⁴

D

N o t e s :                                                                                                ( D = Destruction   R = Retention )

¹ Retention:  Until settlement of the case (conclusion of proceedings, including rights to appeal, or until execution of judgement).
² Retention:  10 years for records involving the institution after January 1, 1994; 30 years for records relating to legal proceedings involving the institution prior to December 31, 1993.
³ Archives selection:  Retention of records relating to legal proceedings with a major impact on university life, relations with clients or the institution’s activities:  procedures, exhibits, certified transcripts of out-of-court testimony, written submissions, arguments, transactions, discharges, etc.
4 Retention:  Until settlement of the case.

[   ] = medium --->a = paper   b = microfilm   c = electronic    d = audio-visual   e = other

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Updated:  14/3/02