01 – ADMINISTRATION / ADMINISTRATIVE RECORDS MANAGEMENT

01.38

Micrographics and digitizing  

Records relating to the operations of micrographics and digitizing of the institution’s administrative records:  project files, description of records concerned, notes, evaluation and feasibility reports, technical execution reports, designation of persons authorized to reproduce records, reproduction certificates, sworn declarations (reproduction and destruction of records), destruction notifications, etc.

Copy

Unit

Active

Semi-active

Inactive

primary [ a ]

unit responsible

X¹

R²

secondary [ a ]

other units concerned

X¹

D

N o t e s :                                                                                                           ( D = Destruction   R = Retention )

¹ Retention:  As long as micrographics and digitizing project is operative.
² Archives selection:  Retention of records certifying designations of persons authorized to reproduce records, sworn declarations, and records pertaining to the reproduction and destruction of records.  Destruction of planning and project execution files.

[   ] = medium --->a = paper   b = microfilm   c = electronic    d = audio-visual   e = other

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Updated:  14/3/02