01 – ADMINISTRATION / ADMINISTRATIVE RECORDS MANAGEMENT

01.37

 Semi-active records management 

Records relating to the institution’s semi-active records management program:  lists of units, forms for the transfer, and bringing forward or final withdrawal of semi-active records.

Copy

Unit

Active

Semi-active

Inactive

primary [ a ]

unit responsible

X¹

R  ²

secondary [ a ]

other units concerned

X³

D

N o t e s :                                                                                                               ( D = Destruction   R = Retention )

¹ Retention: As long as records are kept in semi-active records depository.  Forms for bringing forward records are eliminated after 1 year.
² Archives selection: Retention of transfer forms for boxes of records to be selected or preserved in toto in archives.  Destruction of transfer forms for boxes of records that are destroyed , final withdrawal forms and support records.
³ Retention:  As long as records are preserved in semi-active records depository.

[   ] = medium --->a = paper   b = microfilm   c = electronic    d = audio-visual   e = other

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Updated : 14/3/02