01 – ADMINISTRATION / ADMINISTRATIVE RECORDS MANAGEMENT

01.36

Records retention and disposal schedules

Records relating to the development, set-up and use of the institution’s records retention and disposal schedules:  lists of inactive records, schedule development files (proposed schedules, references, documentation), approval forms, retention schedules distributed to units (general or specific).

Copy

Unit

Active

Semi-active

Inactive

primary [ a ]

unit responsible

X¹

R²

secondary [ a ]

other units concerned

X¹

D

N o t e s :                                                                                                              ( D = Destruction   R = Retention )

¹ Retention:  As long as retention schedules are in force (list of inactive records transferred to Archives).
² Archives selection:  Retention of retention schedule approval forms, cumulative version of retention schedules and lists of inactive records.  Destruction of working records

[   ] = medium --->a = paper   b = microfilm   c = electronic    d = audio-visual   e = other

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Updated:  14/3/02