01 – ADMINISTRATION / ADMINISTRATIVE RECORDS MANAGEMENT

01.35

Forms management

Records relating to the program of managing the institution’s forms (analysis, design, production and distribution): requests for production of forms, design and lay-out sketches(roughs), originals of masters (print-ready), orders, inventories, distribution forms, etc.

Copy

Unit

Active

Semi-active

Inactive

primary [ a ]

unit responsible

X¹

3 years

D

secondary [ a ]

other units concerned

X¹

D

N o t e s :                                                                                                         ( D = Destruction   R = Retention )

¹ Retention: As long as form is in use (reprint requisitions and records can be eliminated after 2 years).

[   ] = medium --->a = paper   b = microfilm   c = electronic    d = audio-visual   e = other

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Updated:  14/3/02