01 – ADMINISTRATION / ADMINISTRATIVE RECORDS MANAGEMENT

01.33

Essential or vital records management

Records relating to the institution’s essential or vital records program including but not limited to:  lists/inventories of essential/vital records, security and protective measures adopted, handling procedures, records circulation control, etc..

Copy

Unit

Active

Semi-active

Inactive

primary [ a ]

unit responsible

X¹

D

secondary [ a ]

other units concerned

X¹

D

N o t e s :                                                                                                      ( D = Destruction   R = Retention )

¹ Retention: As long as essential/vital records management plan is in effect or until the replacement of a record by a new version.  Destruction of working forms after use.

[   ] = medium --->a = paper   b = microfilm   c = electronic    d = audio-visual   e = other

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Updated:  14/3/02