01 – ADMINISTRATION / PLANNING, ORGANIZATION AND INTERNAL GOVERNANCE

01.22

Policies, procedures

Internal governance records (general or specific) drawn up by the institution or one of its components with the object of guiding actions to be undertaken, providing steps to be followed, specifying means to be used to carry out activities necessary to attain the institution’s goals:  policies, procedures, standards, directives, administrative practices.

Copy

Unit

Active

Semi-active

Inactive

primary [ a ]

unit responsible

X¹

3 years

R²

secondary [ a ]

other units concerned

X¹

D

N o t e s :                                                                                                         ( D = Destruction   R = Retention )

¹ Retention:  As long as records are in effect or until replacement by a new version.
² Archives selection:  Retention of official versions (and all updates) of policies, procedures, standards, directives and administrative practices prepared by the institution or one of its components that document the process of carrying out its various activities.  Destruction of working files and extremely specific procedures.

[   ] = medium --->a = paper   b = microfilm   c = electronic    d = audio-visual   e = other

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Updated:  14/3/02