01 – ADMINISTRATION / COMMITTEES

01.14

Minutes and resolutions – Electronic records

Minutes and resolutions adopted during meetings of the institution’s various bodies, boards, committees or working groups (tools developed to retrieve contents of minutes and resolutions are covered by a specific schedule, see 01.31).

Copy

Unit

Active

Semi-active

Inactive

primary [ c ]

unit responsible

X¹

D²

secondary [ c ]

other units concerned

X³

D

N o t e s :                                                                                  ( D = Destruction   R = Retention )

¹ Retention:  Until the final version of minutes is adopted or until the files (minutes and resolutions) can be accessed directly in a computerized retrieval system.         
² Destruction: Research value ensured by retention of original records on paper or microfilm (see schedule 01.15).
³ Retention:  Until next meeting of committee concerned.

[   ] = medium --->a = paper   b = microfilm   c = electronic    d = audio-visual   e = other

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Updated:  14/3/02