01 – ADMINISTRATION / ADMINISTRATION – GENERAL

01.11

Participation in outside organizations

Miscellaneous records relating to activities of external organizations that maintain relations with the institution or with one of its components (representation on committees, in joint activities, etc.).  Includes correspondence, printouts, minutes and any records created or received in the course of such activities.

Copy

Unit

Active

Semi-active

Inactive

primary [ a ]

unit responsible

2 years

3 years

R¹

secondary [ a ]

other units concerned

1 year

D

N o t e s :                                                                                     ( D = Destruction   R = Retention )

¹ Archives selection: Retention of correspondence, reports and all records documenting significant exchanges between the institution and outside organizations.  Retention of records prepared and submitted by representatives of the institution, documenting its active participation or reflecting its institutional positions.  Destruction of documentation or records accumulated for information purposes that do not refer to the institution’s participation.

[   ] = medium --->a = paper   b = microfilm   c = electronic    d = audio-visual   e = other

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Updated:  14/3/02