01 – ADMINISTRATION / ADMINISTRATION – GENERAL

01.10

Elections  

Records dealing with the organization of elections, consultations or referenda:  organization of balloting, election procedures, signs and posters, lists of nominees, ballots, forms relating to vote counting, results, minutes of election committee (if applicable), correspondence, etc..

Copy

Unit

Active

Semi-active

Inactive

primary [ a ]

unit responsible

X¹

R²

secondary [ a ]

other units concerned

X ³

D

N o t e s :                                                                                          ( D = Destruction   R = Retention )

¹ Retention:  1 year following confirmation of results (ballots to be destroyed immediately following expiry of deadline for challenges).
² Archives selection:  For elections or consultations leading to appointments of members of the institution’s management, retention of election committee minutes, list of electoral college members, returning officer’s report, election procedure and significant correspondence (or equivalent in the case of a referendum).  Destruction of election support records.
³ Retention: Until confirmation of results.

[   ] = medium --->a = paper   b = microfilm   c = electronic    d = audio-visual   e = other

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Updated:  14/3/02