01 - ADMINISTRATION / ADMINISTRATION – GENERAL

01.01

Final versions – Electronic records   

Records whose final version is not subject to revision or periodic updates:  reports, studies, minutes of meetings, correspondence, etc. (this schedule applies only to files whose subject is not covered by a specific retention schedule).

Copy

Unit

Active

Semi-active

Inactive

  primary [ c ]

unit responsible

X¹

D²

secondary [ c ]

other units concerned

X³

D

Notes :                                                                                                          (D=Destruction R = Retention )

¹ Retention:  1 year after creation of record or until file is reused for preparing similar records.
² Destruction: Research value ensured by retention (with archives) of original records on paper or microfilm (if there is no paper or microfilm version, electronic records should be transferred to paper or microform).
 ³ Retention:  1 month after receipt of record.

[  ] = medium --->a = paper b = microfilm c = electronic  d = audio-visual e = other

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Updated:  14/3/02